01
Fixed-price audit
XenoForm Scan
We map where your staff's hours go and hand you a digital team roadmap with an ROI estimate.
- Process walkthrough with your staff
- Ranked list of teams to deploy
- Cost and payback for each one
Scheduling and follow-up team
A front desk that fills its own calendar.
Your scheduling team books patients, sends reminders, fills cancellations from the waitlist and follows up after visits.
Scheduling team
LIVE
- Cancellation for 14:00 with Dr. Patel
- Waitlist checked, 3 patients offered the slot
- Slot accepted, intake form sent
- Calendar full. Chair filled
Sample team activity, for illustration
Where the time goes
Sound familiar?
The work that keeps healthcare and wellness clinics teams busy, and away from the work only they can do.
- Every no-show is an empty chair you already paid for
- The front desk spends the day on the phone instead of with patients
- Insurance paperwork and intake forms stall at check-in
Your lead team
Meet your scheduling and follow-up team.
It joins your business, works inside the tools you already use, and hands anything that needs judgment to a person.
What it does
- Books, moves and confirms appointments by text or web
- Sends reminders and rebooks no-shows automatically
- Fills cancelled slots from the waitlist
- Collects intake forms before the visit
- Follows up after treatment and books the next session
How it works
From scan to live team.
We start with a Scan of your operation, Forge your team on your real workflows, then run it in Orbit every month.
02
Build and launch
XenoForm Forge
We design, build and connect your digital team to the tools you already use, then launch them live.
- Built on your real workflows
- Connected to your CRM, inbox and calendar
- Human approval steps where they matter
03
Managed monthly
XenoForm Orbit
We run, monitor and train your digital team every month, and ship new skills as you grow.
- Monitoring and fixes
- New skills shipped every month
- A clear monthly report on output
XenoForm Lab Hands-on training so your staff knows how to work alongside its digital team.Add-on to any plan
Other industries
Put your scheduling and follow-up team to work.
In 30 minutes we show you the three teams your business should deploy first, what each one would do, and what it would save. Free, and no obligation.
Get your Digital Workforce Plan
Free 30-minute session. You keep the plan.